Importing students in bulk

Use this article to upload multiple student records at one time in the Imagine Learning Virtual Portal (ILVP). The bulk import method is an alternative method to adding students one at a time. 

Features of the bulk upload

• Bulk student account creation: School administrators can now upload a CSV file to create multiple student accounts in the same school at once, ideal for schools currently entering students manually or relying on One‑Time Assisted imports. 
• CSV import page: A dedicated import page now displays under each school, offering a clear, streamlined place to manage student uploads. 
• Single, focused import type: The tool includes one option, Students – Bulk Add, to keep the workflow straightforward. 
• School‑match safeguard: The system verifies that the school value in each row of the CSV file matches the school selected in ILVP, preventing mis‑imports. 
• Standard processing and results: Once validated, the file follows the existing student import workflow, including a results email summarizing successes and any errors.

Completing the student import template

1. Download the template.
2. Open the file. 

3. Fill in the spreadsheet.
   *Required field

   Column	Action
   Student: Preferred Name	Input the student's preferred name.
   Student: First Name*	Input the first name.
   Student - Middle Name	Input the middle name.
   Student - Last Name*	Input the last name.
   Student Email*	Input the email address.
   Student Phone	Input the number in XXX-XXX-XXXX format.
   Grade Level	Input a value from 0 to 13 (0, 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12,13).
   School Name*	Input the school name as listed in the ILVP.  The import does not support school transfers once the student account is initially created.
   School ID*	Input the School ID.
   Date of Birth*	Input in MM/DD/YYYY format.
   Local ID*	Input the value as listed in the ILVP.
   Student Entry Date	Input the student entry date.
   Local School Name	Input the local school name.
   Gender	Leave blank or input one of the following:  MALE FEMALE NON-BINARY DOES NOT APPLY
   Requested Student Username	If you leave the field blank, the system will generate one for you. If you input a requested student user name, it cannot exceed 64 characters. Once a username is generated for a student, the import file cannot support overriding existing student usernames.
   Requested Student Password	If you leave the field blank, the system will generate one for you.  If you input a requested password, it must be at least 6 characters long with 1 letter and 1 number. For existing students, you can override existing passwords.
   Part Time/Full Time	Input one of the following: FULL_TIME PART_TIME TRANSITIONAL
   Street Address	Input the student's street address.
   City	Input the student's city.
   State	Input the student's state. Spell out the name of the state. Do not use the abbreviation.
   County	Input the full name of the student's county.
   ZIP Code	Input the ZIP Code.
   Hispanic	Input one of the following: Unknown Yes No
   Race	Input: Two or More Races American Indian or Alaska Native  Asian  Black or African American  Native Hawaiian or other Pacific Islander  White
   Status	Input one of the following:  Future_Start  Active  Returning  Completed_NDS  Alumni  Cancelled_Start  Withdrawn_Grace  Withdrawn  Blocked  Pending_Graduation  Pending_Documentation o Pending_Review
   Expected Graduation Date	Input the date in MM/DD/YYYY format.
   Possible NCAA Athlete?	Input one of the following:  Unknown Yes-NCAA No-NCAA
   Guardian 1 - First Name	Input the first name.
   Guardian 1 - Last Name	Input the last name.
   Guardian 1 - Email	Input the email address.
   Guardian 1 - Phone	Input the phone number in XXX-XXX-XXXX format.
   Guardian 2 - First Name	Input the first name.
   Guardian 2 - Last Name	Input the last name.
   Guardian 2 - Email	Input the email address.
   Guardian 2 - Phone	Input the phone number in XXX-XXX-XXXX format.
   Foster Care Youth	Input one of the following: Unknown Yes No
   SPED	Input one of the following: Unknown Yes No
   LEP	Input one of the following: Unknown Yes No
   Free/Reduced Lunch	Input one of the following: Unknown Yes No
   Economic Disadv	Input one of the following: Unknown Yes No
   ELL	Input one of the following: English is Second Language English is Primary Language
   ELL Level	Input one of the following, if applicable: 1-Entering  2-Emerging  3-Developing  4-Expanding  5-Bridging  6-Reaching
   IEP	Input one of the following: Unknown Yes No
   Gifted	Input one of the following: Unknown Yes No
   Section 504	Input one of the following: Unknown Yes No
   Title I	Input one of the following: Unknown Yes No
   Student LMS ID	Leave blank. This field must only be used when we are reverse linking an LMS student to the ILVP.
   LTIUserID	Leave blank.
   Student External ID	Leave blank. This field must only be used when we are reverse linking an LMS student to the ILVP.
   Counselor First Name	Input the counselor's first name as listed in the existing account in the ILVP under the Mentors tab. This is used for associating student(s) to school counselor.
   Counselor Last Name	Input the counselor's last name as listed in the existing account in the ILVP under the Mentors tab. This is used for associating student(s) to school counselor.
   Counselor Email	Input the counselor's email address as listed in the existing account in the ILVP under the Mentors tab. This is used for associating student(s) to school counselor.

4. Save the file in .csv format and continue to the next section.

Uploading the student import template to the ILVP

1. Access the ILVP.
2. Click the Schools tab, then from the list in the center, click the name of the school that you want to add students to.
   
3. In the Main Information section on the left, click CSV Import.
   
4. Click Choose File and select your completed .csv file. Then click Upload.
   

If any errors occur, the system will generate an error report so that you can correct the file and reupload it.